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ninalanyon Years ago my work occasionally took me away to another part of the country for a week or so. We had a subsistence system whereby you were given a fixed sum, related to your salary, but enough for at least reasonable bed-&-breakfast.
Then the company moved to both "actuals" - what you really spent on hotels and meals, apart from drinks though we were allowed wine for the evening meal (!) - and an insistence on minimum standards of accommodation. The standards included a table or desk in the room, so we could work there in the evenings. Oh aye? Filling in our time-sheets, maybe. They even tried insist we use certain chains.
Do those who create such policies ever have any experience in such working away? It would have cost the firm, hence customer, more, not less than the subsistence method.
In practice we would discreetly ask the bookings people to use our choices, which were normally much better, and cheaper, than the chain ones. No-one queried it. I suppose our local managers knew what we were doing, and why, and were satisfied that the claims were
bona-fide. Which they were. We didn't try to fiddle the system, but hiding a couple of pints of ale sometimes meant asking the hotel staff for a rather vague receipt that implied those were part of the meal!
......
The one disappointment I had was that none of the hotels we used had radios in the rooms, only televisions, but they supplied no instructions for the very complicated TV control gadget.