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Does anyone here have a job that requires them to make professional contacts?

If so send me a message. Need some advice
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I've worked for such a position and here were the rules:

1. Register

You don't know their name:
- Dear Sir/Madam

You know their name:
- Dear Mr./Ms. name

You've met them or they are your colleagues (slightly informal):
- Dear name

Very informal (colleagues, depending on organizational structure):
Corporation:
Dear name

Small, Mid-sized company:
Hello name

Never write nameless:
Dear,

2. Follow-up
- as per position requirement (pro-active)
- only write to a person if your message needs a consequence (question,..). Don't write if you don't require feedback

3. They don't pick up
- you leave a message